PCVC Annual General Meeting 2019 Summary

The 2019 AGM was held on April 25th, 2019 at The Erin Mills Pump and Patio. The content presented at the meeting is posted here. The following is a summary of the proceedings of the AGM:

  1. All of the positions up for election were filled by acclamation. The position of Membership Secretary was vacated by the current Membership Secretary being nominated for the position of President. The position of Membership Secretary was filled by nomination. PCVC welcomes the following individuals to the incoming exec for 2019-2020.
    • President – Matt Hartwell
    • Tournament Director – Meaghan Hartwell
    • League Convener – Brent Cossitt
    • Secretary – Christina Chan
    • Membership Secretary – Alyson Cross 
  2. Proposal – Updated role of Secretary. This proposal updated the role of Secretary to include the responsibility for organizing social events. To pass this proposal required two-thirds (2/3) majority vote of the Members present. This motion was PASSED.
  3. Proposal – Advance Membership Renewal deadline to June 15th. This proposal eliminated the two-tier pricing (ie Earlybird/Regular) pricing for Membership Renewal. There would be a single price for renewal and the date for renewal would be advanced from August 15th to June 15th. Any new memberships or membership payments after that date would be at a higher rate than for Membership renewals. To pass this proposal required two-thirds (2/3) majority vote of the Members present. This motion was PASSED.
  4. Proposal – Flexibility to reduce the size per team to 7 members. This proposal gives the PCVC executive the ability to reduce the number of members on a team from the current 8 per team to 7 per team due to attrition from the league or other reasons such as not finding enough qualified players. If reduced to 7, there would be a 4:3 ratio of men:women on a team. A large majority of those present expressed their preference to reduce the team size to 7. A reduction of team size also impacts the number of overall members in the league and the amount of Membership revenue collected by PCVC. A large majority also expressed their willingness to accept an increase in the cost of membership fees (approximately 15%) in order to reduce the team size to 7. To pass this proposal required two-thirds (2/3) majority vote of the Members present. This motion was PASSED.
  5. Proposal – Guarantee 10 regular season league nights per season. This proposal directs the PCVC executive to secure alternate venues or extend the season as needed in order to have a minimum regular season length of 10 weeks of play. To pass this proposal required a simple majority vote of the Members present. This motion was PASSED.
  6. Proposal – Set aside a “League Grant”. This proposal is to have funding of 10% over the bank balance of $15000 to be allocated for the running of ad hoc events by members or non-members. To pass this proposal required a simple majority vote of the Members present. This motion was REJECTED.
  7. Proposal – Allow Members/Non-members to run ad hoc events. The proposal to set aside the “League Grant” was amended as follows:

“If a member or non-member wants to run an incremental tournament or a pick-up night or other ad hoc event, they can apply to the PCVC Exec for approval, and if granted can run the proposed event.“

To pass this proposal required a simple majority vote of the Members present. This motion was PASSED.

  1. Proposal – Draft System for Team-Making. The proposal is to replace the system of the PCVC Executive forming teams, and instead implement a draft system where 12 league members are nominated/volunteer to architect their own team. To pass this proposal required a simple majority vote of the Members present. This motion was REJECTED.
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